THE FINAL UPLOAD – reminders

For many IBDP visual arts teachers April is FUM (Final Upload Month)

Also know as MSM (Maximum Stress Month).

Vis Arts instrctnsAdvice on capturingThat was then…

The history of the visual arts digital upload process is not exactly a success story, but rather a tale, I’m afraid, of frustration, angst and despair for many teachers or DP Coordinators.

…This is now

Anyway, the IB, perhaps feeling somewhat battered and bruised by so much negative feedback, have come back with a shiny new upload process and are hoping to regain some of the trust they lost.

It certainly looks better, but is the slick look backed up by an equally slick upload?

Its 2015 and many things have changed.

1 For one thing, the upload deadline is now April 20th not April 10th (BUT your Internal Assessment mark and your Predicted Grade must still be entered on IBIS by 10th April – so for these last two you have just 7 days!)


2 Get (from the OCC) 2015 – eCoursework user guide, for coordinators, administrative assistants and teachers

The pages of particular interest are 3, 4 and 5 (general access, dashboard navigation and upload information) and 11, 12 and 13 (guidance specific to visual arts).

Points to note:

“If the incorrect file has been uploaded, it can be replaced by a new one or deleted completely by clicking on either the ‘Replace’ or ‘Delete’ buttons displayed alongside the thumbnail.

With certain files, additional information will be required; these fields will be displayed as soon as the related file has been uploaded. The segment level status will also change to state ‘Pending additional information’. When the additional information has been entered and saved the status will change to ‘Complete’.

If a portfolio segment has more than one required file, e.g. studio work, multiple files can be uploaded in one go. To do this click on either the thumbnail placeholder or the upload button and select multiple files in the explorer window. Uploaded studio work can also be rearranged into a specific order by clicking on the ‘Rearrange files’ link displayed at the top of the studio work segment.

Drag and drop the files into their preferred order. When finished click on the ‘Done’ link

The files do not need to be uploaded all in one go – they can be built up over time.

When all the files in the portfolio have been uploaded and all the additional information has been entered and saved, the portfolio status will change from ‘In progress’ to ‘Complete’ and the overall status will state ‘Ready to submit’.

At this point the portfolio is complete and can be submitted to the IB for assessment, please refer to the ‘Submit for assessment’ section.”

3 Get (from the OCC) “Visual arts e-submission teacher guidance material

Contains useful information such as FILE SIZES:

  • Maximum size of an image is 5MB each
  • Maximum size of a video is 500MB each
  • Maximum size for the IWB sample is 20MB (total document)
  • Maximum size for the interview/commentary as a video or audio is 500MB
  • Maximum size for the interview/commentary as a text document is 20MB

4 Check out the new design of the e-coursework upload interface on IBIS.

When uploading, first check that in the ‘Subject’ space you have the correct level and option (for visual arts there are 4 possible variations), then click on e-coursework.

You should then see a screen that contains your name and a link to ‘the arts’ with the number of candidates you have registered.

(You may see links to other e-coursework subjects).

Clicking on the level will take you to the upload screen.

Here you can find out what files and file sizes are acceptable for the different components – e.g. interview audio files max 60MB, interview video files max 500MB, studio image files 5MB max etc


Good luck!